Fillable checklist

Property Condition Report: Buyer and Seller Record (Free Printable PDF)

Fillable property condition report for US buyers and sellers: rooms and systems on a walk-through, Good/Fair/Poor/N/A, print blank or save a filled PDF.

Buying & selling Fillable form · 11 sections · 72 checks Download filled or blank PDF and CSV Cross-checked against HUD, InterNACHI SOP, and Fannie Mae Selling Guide · Last verified Sep 1, 2026

Snugage fillable checklist

Fill this on screen, then download a PDF or CSV. Download a blank copy to complete by hand. Answers stay in this tab only. The next visitor sees a blank form. This is a buyer and seller walk-through record of visible condition on a US house: identification, then exterior, roof from the ground, interior structure, plumbing, electrical, HVAC, kitchen, baths, and garage or other spaces. Mark N/A on rooms or systems the house does not have.

  • 11 sections
  • 72 checks
  • Blank for each visitor

Form details

Property

This is a practical condition record, not legal advice, not an official state seller-disclosure form, and not a licensed home inspection. Which seller disclosures are required varies by state.

11 fields
Property

Approximate is fine. Write Unknown if you do not know.

Dry, raining, or recent heavy rain. Roof and drainage marks look different after a wet week.

Inspection station

Exterior

Walk the ground around the house. InterNACHI 3.2 and ASHI section 4 cover wall coverings, doors, windows, walks, drainage, and attached porches from accessible ground. Do not climb the roof here.

10 items
Exterior

Exterior wall covering

Siding, brick, stucco, or stone you can see from the ground. Note cracks, rot, missing pieces, or staining.

Exterior wall covering: Good, Fair, Poor, or N/A

Trim, eaves, soffits, and fascia

ASHI inspects eaves, soffits, and fascias where accessible from ground level. Look for peeling paint, soft wood, or gaps.

Trim, eaves, soffits, and fascia: Good, Fair, Poor, or N/A

Exterior doors

Open and close each exterior door. Latch, weatherstrip, and glass condition.

Exterior doors: Good, Fair, Poor, or N/A

Exterior windows

Broken panes, missing screens, or frames pulling from the wall. InterNACHI is not required to prove insulated-glass seals from the outside.

Exterior windows: Good, Fair, Poor, or N/A

Walks, driveway, and steps

Trip hazards, heaved slabs, and steps that dump water at the wall. InterNACHI 3.2 includes adjacent walkways and driveways.

Walks, driveway, and steps: Good, Fair, Poor, or N/A

Exterior railings and guards

Loose rails on stoops, porches, and stairs. Mark N/A if there are no raised landings.

Exterior railings and guards: Good, Fair, Poor, or N/A

Grade and drainage at the house

Water should run away from the walls. Mark Poor if soil or paving clearly slopes toward the foundation. Do not invent a slope percentage unless you measured.

Grade and drainage at the house: Good, Fair, Poor, or N/A

Vegetation and soil against the house

InterNACHI 3.2: vegetation and grading where they may wet the structure. High soil or mulch against wood siding is a common problem.

Vegetation and soil against the house: Good, Fair, Poor, or N/A

Gutters and downspouts

Attached, not overflowing at the wall, outlets not dumping at the foundation. Mark N/A if the house has no gutter system.

Gutters and downspouts: Good, Fair, Poor, or N/A

Porch, patio, or deck

Boards, rails, and attachment you can see from the ground. Mark N/A if none. This is not a full deck-structure inspection.

Porch, patio, or deck: Good, Fair, Poor, or N/A

Inspection station

Roof from the ground

View the roof from the ground or a window. InterNACHI 3.1 inspects covering, flashings, and penetrations from ground level or the eaves and is not required to walk the roof. ASHI is not required to walk roofs.

7 items
Roof from the ground

Roof covering visible from the ground

Shingles, tiles, metal, or membrane you can see. InterNACHI: describe the type of roof-covering materials.

Roof covering visible from the ground: Good, Fair, Poor, or N/A

Missing, curling, or damaged covering

Bare spots, broken tiles, lifted edges, or patches. Use binoculars or a zoom photo if you stay on the ground.

Missing, curling, or damaged covering: Good, Fair, Poor, or N/A

Visible flashings and roof penetrations

InterNACHI 3.1: vents, flashing, skylights, chimney, and other penetrations from the ground. Mark what you cannot see as not viewed in Notes.

Visible flashings and roof penetrations: Good, Fair, Poor, or N/A

Skylights

Cracked domes or stained ceilings below. Mark N/A if there are none.

Skylights: Good, Fair, Poor, or N/A

Chimney from the ground

Leaning, missing caps, or damaged masonry you can see without climbing. Mark N/A if there is no chimney.

Chimney from the ground: Good, Fair, Poor, or N/A

Roof line sag or unevenness

A dip in the ridge or a wavy eave from the yard. This is a visual flag, not a structural calculation.

Roof line sag or unevenness: Good, Fair, Poor, or N/A

Signs of an active roof leak inside

InterNACHI reports observed indications of active roof leaks. Look at ceilings under valleys and around chimneys. Mark N/A if you cannot see those ceilings.

Signs of an active roof leak inside: Good, Fair, Poor, or N/A

Inspection station

Structure and interior

Walk finished rooms. InterNACHI 3.10 and ASHI interiors cover floors, walls, ceilings, a representative number of doors and windows, and stairs. Do not move furniture. Do not treat this as an engineering report.

8 items
Structure and interior

Floors

Soft spots, large slopes, or damaged finish in rooms you can walk. InterNACHI is not required to move rugs to see concealed structure.

Floors: Good, Fair, Poor, or N/A

Walls and ceilings

Holes, large cracks, or sagging drywall. Hairline finish cracks after seasonal movement are common. Describe what you see.

Walls and ceilings: Good, Fair, Poor, or N/A

Moisture stains on walls or ceilings

Brown rings, peeling paint, or soft drywall. InterNACHI reports active water penetration when it is visible. Stains can be old.

Moisture stains on walls or ceilings: Good, Fair, Poor, or N/A

Interior doors

A representative number: open, close, and latch. Out-of-square frames can be a settlement flag (InterNACHI 3.3).

Interior doors: Good, Fair, Poor, or N/A

Interior windows

Open, close, and latch a representative number. InterNACHI reports obviously fogged glass. Mark rooms you could not reach in Notes.

Interior windows: Good, Fair, Poor, or N/A

Stairs, handrails, and guards

Loose treads or rails, missing guards on open sides. InterNACHI reports improper spacing on balusters when it is obvious. Mark N/A on a one-story house with no stairs.

Stairs, handrails, and guards: Good, Fair, Poor, or N/A

Visible settlement signs

InterNACHI 3.3: sheetrock cracks, brick cracks, out-of-square door frames, and unlevel floors as possible movement. This is not a foundation inspection.

Visible settlement signs: Good, Fair, Poor, or N/A

Attic access viewed if safe

If a hatch is handy and the space looks safe, look in. InterNACHI and ASHI do not require entering an attic that is unsafe or not readily accessible. Mark N/A if you stay out.

Attic access viewed if safe: Good, Fair, Poor, or N/A

Inspection station

Plumbing

Run water at fixtures you can reach. InterNACHI 3.6 inspects functional flow, toilets, drainage, visible leaks, and the water heater from accessible sides. Do not operate shutoff valves that look seized.

8 items
Plumbing

Main water shutoff located

InterNACHI and ASHI ask you to state the location. Find it. Do not force a stuck valve. Write the location in Notes.

Main water shutoff located: Good, Fair, Poor, or N/A

Functional flow at fixtures

InterNACHI: watch two fixtures run at once if you can. Weak flow or hammering is a Fair or Poor, not a psi Pass/Fail. Neither SOP requires a pressure gauge.

Functional flow at fixtures: Good, Fair, Poor, or N/A

Toilets flush

Flush each toilet. InterNACHI reports toilets that are loose, leaking, or that do not operate.

Toilets flush: Good, Fair, Poor, or N/A

Sinks, tubs, and showers drain

Water should leave the bowl. Standing water or a sewer odor is Poor. InterNACHI is not required to test shower-pan waterproofing.

Sinks, tubs, and showers drain: Good, Fair, Poor, or N/A

Visible plumbing leaks

Under sinks, at the water heater, and at supply stops. InterNACHI reports active leaks observed during the walk.

Visible plumbing leaks: Good, Fair, Poor, or N/A

Water heater present, no active leak

Look at the tank or closet from the floor. Note rust at the base or a dripping T&P drain. This is not a water-heater service.

Water heater present, no active leak: Good, Fair, Poor, or N/A

Hot water at a fixture

Run hot at one sink. InterNACHI is not required to time how long hot water takes. Mark N/A if water is off.

Hot water at a fixture: Good, Fair, Poor, or N/A

Fuel shutoff located if gas is present

InterNACHI asks for the main fuel shutoff location. Mark N/A on an all-electric house.

Fuel shutoff located if gas is present: Good, Fair, Poor, or N/A

Inspection station

Electrical

Use switches and a few outlets. Do not remove panel covers. InterNACHI 3.7 inspects the service, a representative number of devices, and the presence of smoke and carbon monoxide detectors. ASHI is not required to insert tools into the panel.

8 items
Electrical

Main panel cover in place

Cover on, no rust trails or burn marks you can see from the floor. Do not pull the dead front. InterNACHI is not required to remove panelboard covers.

Main panel cover in place: Good, Fair, Poor, or N/A

Representative outlets work

Try a phone charger or a lamp in several rooms. InterNACHI samples receptacles. Mark rooms you skipped in Notes.

Representative outlets work: Good, Fair, Poor, or N/A

GFCI at observed wet locations

Kitchens, baths, laundry, and exterior outlets if you can see them. Press TEST only if you know how to reset. Mark N/A if you did not test.

GFCI at observed wet locations: Good, Fair, Poor, or N/A

Switches and lights work

A representative number of rooms. Note dead rooms or flickering.

Switches and lights work: Good, Fair, Poor, or N/A

No exposed or damaged wiring

Hanging cables, missing cover plates, or scorched outlets. Do not probe the panel.

No exposed or damaged wiring: Good, Fair, Poor, or N/A

Smoke detectors present

InterNACHI reports the absence of smoke detectors. Pressing TEST is optional on this walk-through. InterNACHI is not required to test alarms.

Smoke detectors present: Good, Fair, Poor, or N/A

Carbon monoxide detectors present

InterNACHI reports the absence of CO detectors. Especially relevant with fuel-burning appliances or an attached garage. Mark N/A if you cannot tell.

Carbon monoxide detectors present: Good, Fair, Poor, or N/A

Service drop or meter area from the ground

InterNACHI inspects the service drop, meter, and attachment from accessible ground. Do not touch overhead lines.

Service drop or meter area from the ground: Good, Fair, Poor, or N/A

Inspection station

HVAC

Use the thermostat only. InterNACHI 3.4 and 3.5 operate permanently installed heating and cooling with normal controls. Do not light pilots. Licensed inspectors often skip cooling when outdoor air is too cold to run the unit safely (InterNACHI cites 65 F). Mark N/A if you leave a system off.

7 items
HVAC

Heating operates with normal controls

Set heat and feel a register or radiator after a few minutes. InterNACHI reports a heating system that did not operate. Mark N/A if heat is off or the weather makes a test unsafe.

Heating operates with normal controls: Good, Fair, Poor, or N/A

Cooling operates if weather allows

InterNACHI is not required to operate cooling below 65 F or when it may damage the equipment. Mark N/A rather than guessing.

Cooling operates if weather allows: Good, Fair, Poor, or N/A

Thermostat present and responding

InterNACHI asks you to describe the thermostat location. Display wakes and the mode changes. Calibration is out of scope.

Thermostat present and responding: Good, Fair, Poor, or N/A

Filter accessible

Find the filter slot at the furnace or return. A packed filter is Fair or Poor. Do not force a stuck cabinet.

Filter accessible: Good, Fair, Poor, or N/A

Outdoor unit clear of debris

Leaves, stored junk, or a tilted pad. This is a visual check, not a refrigerant test. Mark N/A if there is no outdoor unit.

Outdoor unit clear of debris: Good, Fair, Poor, or N/A

Registers or radiators deliver air or heat

A few rooms, not a full balancing test. InterNACHI is not required to judge supply adequacy.

Registers or radiators deliver air or heat: Good, Fair, Poor, or N/A

No unusual odor, rust, or water at the unit

Burning smell, rust at the cabinet, or a wet condensate area. Stop and write it down. Do not open sealed compartments.

No unusual odor, rust, or water at the unit: Good, Fair, Poor, or N/A

Inspection station

Kitchen

Run the sink and try remaining appliances with normal controls. InterNACHI is not required to inspect household appliances. A kitchen line still belongs on a buyer or seller condition record because California-style seller lists and everyday walk-throughs include these items. Mark N/A on appliances that do not convey.

8 items
Kitchen

Sink, faucet, and drain

Hot and cold, sprayer if present, and drainage. Look in the cabinet for leaks or soft floors.

Sink, faucet, and drain: Good, Fair, Poor, or N/A

Cabinets and counters

Doors, drawers, and damaged laminate or stone. InterNACHI is not required to evaluate fastening of islands or counters.

Cabinets and counters: Good, Fair, Poor, or N/A

Range or cooktop

Turn a burner on and off if the fuel or power is live. Mark N/A if it does not stay with the house.

Range or cooktop: Good, Fair, Poor, or N/A

Oven

A short heat test if power is on. InterNACHI is not required to run self-clean cycles. Mark N/A if it does not convey.

Oven: Good, Fair, Poor, or N/A

Dishwasher if remaining

Start a cycle and look for leaks at the kickplate. Mark N/A if none or if it does not convey.

Dishwasher if remaining: Good, Fair, Poor, or N/A

Refrigerator if remaining

Cold to the touch if it stays. Mark N/A if the seller is taking it.

Refrigerator if remaining: Good, Fair, Poor, or N/A

Kitchen exhaust

Fan runs and the damper or filter is not packed with grease. InterNACHI 3.9 includes mechanical exhaust in the kitchen.

Kitchen exhaust: Good, Fair, Poor, or N/A

Outlet near the sink

Note whether a GFCI or a dead outlet is at the counter. Do not invent a full NEC map from one receptacle.

Outlet near the sink: Good, Fair, Poor, or N/A

Inspection station

Baths

Repeat for each full or half bath, or note which bath in Notes. InterNACHI plumbing and interior sections cover toilets, sinks, tubs, showers, and bath exhaust. Mark a second bath Poor in Notes if only one bath is bad.

8 items
Baths

Toilet

Flush, sit-down wobble, and staining at the base. Loose toilets belong in Poor.

Toilet: Good, Fair, Poor, or N/A

Sink and faucet

Flow, drain, and the cabinet floor. Soft particle board under a drip is common.

Sink and faucet: Good, Fair, Poor, or N/A

Tub or shower

Fill briefly and drain. InterNACHI is not required to flood-test the pan. Mark N/A on a half bath.

Tub or shower: Good, Fair, Poor, or N/A

Surround, caulk, and grout

Open joints, soft drywall, or mold-like staining at the tub deck. This walk does not confirm mold.

Surround, caulk, and grout: Good, Fair, Poor, or N/A

Bath exhaust fan

InterNACHI 3.9: mechanical exhaust in bathrooms. A missing fan in an interior bath is worth a note.

Bath exhaust fan: Good, Fair, Poor, or N/A

GFCI in the bath

Outlet within reach of the sink. TEST only if you can reset it. Mark N/A if there is no bath outlet.

GFCI in the bath: Good, Fair, Poor, or N/A

Floor around wet fixtures

Soft vinyl, cupped wood, or loose tile at the toilet and tub. Do not pull the finish.

Floor around wet fixtures: Good, Fair, Poor, or N/A

Moisture or staining in the bath

Ceiling stains from an upstairs bath, peeling paint, or a musty cabinet. InterNACHI does not require mold testing.

Moisture or staining in the bath: Good, Fair, Poor, or N/A

Inspection station

Garage and other

Attached garage, carport, laundry, fireplace, and extra spaces. InterNACHI 3.10 covers garage vehicle doors and openers with normal controls. ASHI 2026 text gives garages their own station so you do not copy foundation items here. Mark N/A on spaces the house does not have.

8 items
Garage and other

Vehicle door

Opens and closes without binding. InterNACHI asks you to describe manual versus opener. Mark N/A if there is no garage.

Vehicle door: Good, Fair, Poor, or N/A

Opener and visible safety sensors

InterNACHI reports photo-electric sensors that did not operate. Wave a foot at the beam if you can do it safely. Mark N/A on a manual door.

Opener and visible safety sensors: Good, Fair, Poor, or N/A

Garage floor

Large cracks, settlement at the slab edge, or heavy oil staining. This is not a slab-foundation inspection.

Garage floor: Good, Fair, Poor, or N/A

Wall or ceiling toward living space

Holes, missing drywall, or a pet door into the house. InterNACHI is not required to certify a fire separation.

Wall or ceiling toward living space: Good, Fair, Poor, or N/A

Laundry hookups

Washer drain, shutoffs, and a dryer vent or 240 V outlet if present. InterNACHI is not required to inspect washing machines. Mark N/A if there is no laundry.

Laundry hookups: Good, Fair, Poor, or N/A

Fireplace or wood stove if present

Hearth, damper if it moves by hand, and obvious damage. InterNACHI 3.8 is visual only and is not an NFPA chimney inspection. Mark N/A if none.

Fireplace or wood stove if present: Good, Fair, Poor, or N/A

Shed or outbuilding

InterNACHI is not required to inspect outbuildings. A one-line Good, Fair, Poor, or N/A is enough for this record.

Shed or outbuilding: Good, Fair, Poor, or N/A

Other rooms or systems not listed

Basement finish, bonus room, or a pool. Pools, wells, and septic interiors are outside a standard visual SOP. Write what you saw in Notes and mark N/A if nothing extra.

Other rooms or systems not listed: Good, Fair, Poor, or N/A

Form details

Findings and sign-off

List every Poor line and any Fair item that needs a closer look. Signing this template does not create a warranty and does not replace a state disclosure form.

6 fields
Findings and sign-off

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References

  1. For Your Protection: Get a Home Inspection (HUD-92564-CN) - U.S. Department of Housing and Urban Development
  2. Housing Counselor Training Module 4.1, home inspection vs appraisal - HUD
  3. Home Inspection Standards of Practice (revised October 2022) - InterNACHI
  4. Standard of Practice for Home Inspections (2026 approved text) - American Society of Home Inspectors
  5. B4-1.3-06, Property Condition and Quality of Construction of the Improvements - Fannie Mae Selling Guide
  6. Understanding Home Appraisals - Fannie Mae
  7. Disclosures in Real Property Transactions (RE 6) - California Department of Real Estate

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