Fillable checklist

Move Out Inspection Form: Rental Condition Record (Free Printable PDF)

Fillable move-out form: room-by-room condition, keys return, cleaning vs deposit, and wear vs damage. Print blank or save a filled PDF.

Rentals Fillable form · 9 sections · 77 checks Download filled or blank PDF and CSV Cross-checked against HUD 4350.3, 24 CFR 5.703, and WA RCW 59.18.280 · Last verified Sep 16, 2026

Snugage fillable checklist

Fill this on screen, then download a PDF or CSV. Download a blank copy to complete by hand. Answers stay in this tab only. The next visitor sees a blank form. This is a tenant and landlord move-out condition record by room: entry, kitchen, baths, bedrooms, living, systems, exterior, and keys return.

  • 9 sections
  • 77 checks
  • Blank for each visitor

Form details

Property and parties

This is a practical template, not legal advice and not an official state lease form or HUD occupancy form. Landlord-tenant fields, deposit deadlines, photo rules, and who must attend a walk vary by state. Compare this walk to the signed move-in record. Rate each line Good, Fair, Poor, or N/A. Write new damage, leftover belongings, and cleaning that is worse than arrival in Notes.

21 fields
Property and parties

California DRE describes an optional initial inspection in the last 14 days of the tenancy, then a final inspection after the tenant vacates. HUD Occupancy Handbook 4350.3 paragraph 6-29 tells HUD-subsidized multifamily owners to give prior notice and let the tenant attend the move-out walk. Other states differ. This choice records which walk you are on. It is not a statewide required form.

Washington RCW 59.18.260 asks a deposit checklist to describe furniture and appliances. Rate landlord-owned pieces in the room sections. Mark furnished lines N/A on an unfurnished unit.

Use the Baths section for all baths. If two baths differ, name the bath in Notes.

Example: bedrooms A and B, living, dining nook. Mark a room N/A in its section if it is not in this unit.

Count each type returned at this walk. HUD Occupancy Handbook 4350.3 allows a fee for each key not returned at move-out on HUD-subsidized multifamily housing, if the lease and state law allow it. Confirm the same count in Exterior and keys return.

HUD Occupancy Handbook 4350.3 paragraph 6-18 says a tenant must give a forwarding address or arrange to pick up a deposit refund on covered HUD multifamily programs. California DRE tells tenants to leave a forwarding address so the deposit statement is not mailed only to the vacant unit. Washington RCW 59.18.280 lets the landlord mail the statement to the tenant's last known address. This field is a record, not a legal conclusion.

HUD does not set a nationwide move-out meter-reading rule on the inspection form. If the lease assigns tenant-paid utilities, write account names and any readings you take together. Leave blank if utilities stay in the landlord's name.

Optional record of the amount held. Refund timing and lawful deductions vary by state. Do not treat one state's deadline as federal law.

Washington RCW 59.18.280 bars some damage deductions if the item was not reasonably documented on the written move-in checklist. Bring that signed copy to this walk if you have it.

Photos help compare this walk to move-in. They are not a substitute for written notes. Photo rules vary by state.

HUD Occupancy Handbook 4350.3 paragraph 6-29 tells the owner to list move-out findings and compare them with the move-in form to separate ordinary wear from tenant-caused damage.

Inspection station

Entry and halls

Cover the entry door, hall, stairs, and any foyer as they look at departure. Mark N/A on a line the unit does not have. Write new stains, holes, missing hardware, leftover belongings, and missing bulbs in Notes. Ordinary scuffs from use are not the same as new damage.

11 items
Entry and halls

Entry door, frame, and weatherstrip

Closes and latches. Look for new cracks, warping, peeling finish, kicked-in panels, and gaps at the weatherstrip that were not on the move-in record.

Entry door, frame, and weatherstrip: Good, Fair, Poor, or N/A

Locks, deadbolt, and hardware

Keys still work and are being returned. Deadbolt throws. Strike plate and knobs are present. HUD Occupancy Handbook 4350.3 allows a fee for keys not returned at move-out on covered HUD housing if the lease and state law allow it.

Locks, deadbolt, and hardware: Good, Fair, Poor, or N/A

Floors and coverings

New stains, burns, tears, missing transitions, and soil that is worse than arrival. HUD Appendix 5C treats faded or worn-thin carpet from walking as ordinary wear, and holes, stains, or burns in carpet as tenant damage examples.

Floors and coverings: Good, Fair, Poor, or N/A

Walls, paint, and wallpaper

New holes, crayon or marker, peeling paint, and torn wallpaper. HUD Appendix 5C treats fading or cracked paint and small nail holes as ordinary wear examples, and gaping holes or unapproved drawings as tenant damage examples. Washington RCW 59.18.260 lists walls, including paint and wallpaper, on a deposit checklist.

Walls, paint, and wallpaper: Good, Fair, Poor, or N/A

Ceiling

New stains, cracks, peeling, and holes from removed fixtures. Note any active drip. HUD Appendix 5C lists holes in the ceiling from removed fixtures as a tenant-damage example.

Ceiling: Good, Fair, Poor, or N/A

Steps, landings, and handrails

Treads, risers, landings, and a graspable rail where stairs exist. HUD 24 CFR 5.703 looks at stairs and a guardrail on elevated walking surfaces in HUD housing. Mark N/A if this unit has no interior stairs.

Steps, landings, and handrails: Good, Fair, Poor, or N/A

Windows, coverings, and screens

Open, close, and lock. Glass, screens, blinds, and drapes still present. HUD Appendix 5C treats dirty or faded shades as ordinary wear examples, and torn, stained, or missing shades as tenant damage examples.

Windows, coverings, and screens: Good, Fair, Poor, or N/A

Lighting, fixtures, bulbs, and switches

Fixture still mounted, switch works, bulb installed. HUD Appendix 5 footnote 1 covers fixtures, bulbs, switches, and timers. Write missing globes or bulbs in Notes.

Lighting, fixtures, bulbs, and switches: Good, Fair, Poor, or N/A

Electrical outlets

Cover plates on, no broken faces. Do not open the panel. This is a condition record, not an electrical inspection.

Electrical outlets: Good, Fair, Poor, or N/A

Closets, shelves, and rods

Doors, tracks, shelves, and rods still present. HUD Appendix 5 footnote 2 covers closet floor, walls, ceiling, shelves, rods, and lighting. Write leftover belongings in Notes.

Closets, shelves, and rods: Good, Fair, Poor, or N/A

Doorbell or intercom

Button or panel still works, or mark N/A if the building has none. HUD Appendix 5 lists the doorbell under other equipment.

Doorbell or intercom: Good, Fair, Poor, or N/A

Inspection station

Kitchen

Walk appliances, sink, counters, cabinets, floor, walls, lights, and outlets at departure. California DRE says a landlord may charge for cleaning only to make the unit as clean as it was at move-in, not for ordinary wear. Mark N/A on a dishwasher, disposal, or second oven the unit does not have.

14 items
Kitchen

Range, oven, and range hood

Burners or elements still heat, oven door closes, hood fan and light if present. California DRE lists cleaning the oven as a typical cleaning cost when the tenant left it dirtier than arrival. Write missing racks, broiler pans, or missing knobs in Notes.

Range, oven, and range hood: Good, Fair, Poor, or N/A

Refrigerator

Still cools, door seals, shelves and drawers present. California DRE lists defrosting the refrigerator among typical cleaning when it was left worse than arrival. Write leftover food or a missing crisper in Notes.

Refrigerator: Good, Fair, Poor, or N/A

Sink, faucets, and garbage disposal

No standing leak at the trap you can see. Faucet hot and cold. Disposal hums if installed. HUD Appendix 5C treats worn or scratched enamel as ordinary wear in old fixtures, and chipped or broken enamel as a tenant-damage example. Mark disposal N/A if none.

Sink, faucets, and garbage disposal: Good, Fair, Poor, or N/A

Hot and cold running water at the sink

HUD 24 CFR 5.703 requires hot and cold running water, including an adequate source of safe drinking water, in the kitchen of HUD housing. Private rentals follow state habitability rules, which vary. Record flow and whether water still heats at departure.

Hot and cold running water at the sink: Good, Fair, Poor, or N/A

Dishwasher

Door latches, racks present, no obvious leak under the kickplate. Write leftover dishes or a missing rack in Notes. Mark N/A if the unit has none.

Dishwasher: Good, Fair, Poor, or N/A

Counters

New burns, chips, stains, and delamination compared with the move-in record.

Counters: Good, Fair, Poor, or N/A

Cabinets and cupboards

Doors, drawers, hinges, and shelves still present. Write leftover food, missing hardware, or broken doors in Notes.

Cabinets and cupboards: Good, Fair, Poor, or N/A

Floor and coverings

New stains, tears, missing tile, and swelling at the sink. California DRE says a landlord cannot charge for built-up wax or dinginess from years of ordinary use if the tenant washed the floor. Record the covering type and what is new.

Floor and coverings: Good, Fair, Poor, or N/A

Walls and ceiling

Grease, holes, stains, and peeling that are worse than arrival. Include the backsplash. Write decals or unapproved drawings in Notes.

Walls and ceiling: Good, Fair, Poor, or N/A

Windows, coverings, and screens

Operate and lock. Drapes or blinds, screens, and glass still present. California DRE says windows that are as dirty as they were at move-in are not a cleaning deduction in that state.

Windows, coverings, and screens: Good, Fair, Poor, or N/A

Exhaust fan

Fan still runs if separate from the range hood. Mark N/A if the only exhaust is the range hood already rated above.

Exhaust fan: Good, Fair, Poor, or N/A

Lighting and switches

HUD 24 CFR 5.703 asks HUD housing for a permanently mounted light fixture in the kitchen. Record whether the fixture is still present and works. This form does not decide code compliance for a private rental.

Lighting and switches: Good, Fair, Poor, or N/A

Electrical outlets, including any GFCI at the sink

Cover plates on. If a GFCI is present, test only with the device button, not by opening the box. HUD 24 CFR 5.703 requires GFCI protection for outlets within 6 feet of a water source in HUD housing. That figure is a HUD housing standard, not a private-rental pass or fail on this form.

Electrical outlets, including any GFCI at the sink: Good, Fair, Poor, or N/A

Food preparation and storage area

Usable counter and cabinet or pantry space left empty of tenant food. HUD 24 CFR 5.703 describes a kitchen area with a sink, cooking appliance, refrigerator, food preparation area, and food storage for HUD housing. Mark N/A only if this is not a kitchen.

Food preparation and storage area: Good, Fair, Poor, or N/A

Inspection station

Baths

Use one pass for every bathroom as it looks at departure. If two baths differ, write the bath name in Notes on that line. California DRE lists soap scum and mildew the tenant left as typical cleaning when the bath is dirtier than arrival. Mark N/A on a tub, window, or second vanity the bath does not have.

13 items
Baths

Sink, faucet, vanity, and medicine cabinet

Chips, slow drain, missing hardware, leftover toiletries. HUD Appendix 5C treats worn or scratched enamel in old sinks as ordinary wear, and chipped or broken enamel as a tenant-damage example.

Sink, faucet, vanity, and medicine cabinet: Good, Fair, Poor, or N/A

Shower and tub, enclosure, door, and tracks

Chips, missing stopper, a door that sticks, and caulk or grout that is worse than arrival. HUD Appendix 5C treats loose grouting and rusty shower rods as ordinary wear examples, and missing tiles or a bent or missing shower rod as tenant-damage examples.

Shower and tub, enclosure, door, and tracks: Good, Fair, Poor, or N/A

Toilet

Bowl, tank, seat, and supply line you can see. Flushes and refills. HUD Appendix 5C lists a clogged or damaged toilet from improper use as a tenant-damage example. HUD 24 CFR 5.703 requires an interior flushable toilet in HUD housing.

Toilet: Good, Fair, Poor, or N/A

Hot and cold running water

HUD 24 CFR 5.703 requires hot and cold running water, including an adequate source of safe drinking water, in the bathroom of HUD housing. Record whether both still run and whether water heats at departure.

Hot and cold running water: Good, Fair, Poor, or N/A

Bathroom usable in privacy (door and lock)

Door still closes. Privacy lock or latch if one is installed. HUD 24 CFR 5.703 requires a bathroom or sanitary facility that is in proper operating condition and usable in privacy in HUD housing.

Bathroom usable in privacy (door and lock): Good, Fair, Poor, or N/A

Towel bars and curtain rod or door

Bars still present and anchored. HUD Appendix 5 lists the curtain rack or door and the towel rack as bathroom lines.

Towel bars and curtain rod or door: Good, Fair, Poor, or N/A

Exhaust fan

Fan still runs and is not seized. Mark N/A if the bath has an operable window and no fan, and say so in Notes.

Exhaust fan: Good, Fair, Poor, or N/A

Floor and coverings

Missing grout, new stains, and soft spots compared with move-in. Record covering type.

Floor and coverings: Good, Fair, Poor, or N/A

Walls and ceiling

Peeling, stains, holes, and mildew worse than arrival. Include the wet-wall surround if it is not the tub enclosure already rated.

Walls and ceiling: Good, Fair, Poor, or N/A

Windows, coverings, and screens

Operate, lock, and screen if present. Mark N/A if the bath has no window.

Windows, coverings, and screens: Good, Fair, Poor, or N/A

Lighting and switches

HUD 24 CFR 5.703 asks HUD housing for a permanently mounted light fixture in each bathroom. Record whether the fixture is still present and works.

Lighting and switches: Good, Fair, Poor, or N/A

Electrical outlets, including any GFCI

Cover plates on. Test a GFCI only with its buttons. HUD 24 CFR 5.703 GFCI-within-6-feet rule is for HUD housing, not a private-rental pass or fail here.

Electrical outlets, including any GFCI: Good, Fair, Poor, or N/A

Cabinets and closets

Linen closet or extra cabinet: doors, shelves, hardware, and leftover items. Mark N/A if none.

Cabinets and closets: Good, Fair, Poor, or N/A

Inspection station

Bedrooms

Walk each bedroom at departure. If rooms differ, name the room in Notes. Compare carpet, walls, and landlord furniture to the move-in record. Mark N/A on a closet, ceiling fan, or smoke alarm line only when that bedroom truly has none, and say so.

11 items
Bedrooms

Floor, carpet, and other flooring

New stains, burns, tears, and padding problems. HUD Appendix 5C treats carpet faded or worn thin from walking as ordinary wear, and holes, stains, or burns as tenant-damage examples. Washington RCW 59.18.280 bars a carpet-cleaning deduction in that state unless the landlord documents wear beyond ordinary use.

Floor, carpet, and other flooring: Good, Fair, Poor, or N/A

Walls, paint, and wallpaper

New holes, marks, peeling, and torn paper. HUD Appendix 5C treats small nail or pin holes as ordinary wear examples. Washington RCW 59.18.260 lists walls, including paint and wallpaper, on a deposit checklist.

Walls, paint, and wallpaper: Good, Fair, Poor, or N/A

Ceiling

New stains, cracks, peeling, and holes from removed fixtures or fans.

Ceiling: Good, Fair, Poor, or N/A

Windows, coverings, and screens

Open, close, and lock. Glass, screens, blinds, and drapes still present. HUD Appendix 5C treats dirty or faded shades as ordinary wear examples, and torn, stained, or missing shades as tenant-damage examples.

Windows, coverings, and screens: Good, Fair, Poor, or N/A

Doors, locks, and hardware

Interior door, closet doors, hinges, and latches. HUD Appendix 5C lists doors ripped off hinges as a tenant-damage example, and a door sticking from humidity as ordinary wear.

Doors, locks, and hardware: Good, Fair, Poor, or N/A

Closets, doors, tracks, shelves, and rods

Doors, tracks, shelves, and rods still present. Write leftover clothes or hangers you want on the record.

Closets, doors, tracks, shelves, and rods: Good, Fair, Poor, or N/A

Lighting and switches

Ceiling fixture or switched outlet still installed and working. HUD 24 CFR 5.703 asks HUD housing for two working outlets or one working outlet and a permanent light in habitable rooms. That is a HUD housing standard, not a private-rental pass or fail on this form.

Lighting and switches: Good, Fair, Poor, or N/A

Electrical outlets

Cover plates on, no broken faces. Count is a note, not a code verdict.

Electrical outlets: Good, Fair, Poor, or N/A

Smoke alarm inside the bedroom

Still present, mounted, and tested with the test button if you can do so without damage. HUD 24 CFR 5.703 requires a working smoke detector inside each bedroom in HUD housing. Private rentals follow state and local alarm rules, which vary. Mark N/A only on a room that is not a bedroom.

Smoke alarm inside the bedroom: Good, Fair, Poor, or N/A

Ceiling fan

Blades secure, pulls or remote still present if they came with the unit. Mark N/A if there is no fan.

Ceiling fan: Good, Fair, Poor, or N/A

Landlord-owned furniture in the bedroom

Washington RCW 59.18.260 lists furniture on a deposit checklist. Rate each piece and any new stain or missing part in Notes. Mark N/A on an unfurnished bedroom.

Landlord-owned furniture in the bedroom: Good, Fair, Poor, or N/A

Inspection station

Living and dining

Cover the living room and any dining room or open dining area at departure. Mark dining lines N/A if the unit has no separate dining space and the living-room lines already cover that floor.

10 items
Living and dining

Living-room floor and coverings

New stains, scratches, burns, and tears compared with move-in. HUD Appendix 5C treats floors needing a coat of varnish as ordinary wear, and chipped or gouged wood floors as a tenant-damage example.

Living-room floor and coverings: Good, Fair, Poor, or N/A

Living-room walls and ceiling

New holes, marks, stains, and peeling. Include picture-hanger holes you want treated as new damage rather than ordinary wear. HUD Appendix 5C treats small nail holes as ordinary wear examples.

Living-room walls and ceiling: Good, Fair, Poor, or N/A

Living-room windows, coverings, and screens

Operate and lock. Drapes, blinds, and screens still present. HUD Appendix 5C lists broken windows as a tenant-damage example.

Living-room windows, coverings, and screens: Good, Fair, Poor, or N/A

Living-room doors and hardware

Interior doors, sliding doors to a patio if they open from this room, and hardware. Patio walking surface belongs in Exterior and keys return.

Living-room doors and hardware: Good, Fair, Poor, or N/A

Living-room closets

Coat closet or niche: door, rod, shelf, and leftover items. Mark N/A if none.

Living-room closets: Good, Fair, Poor, or N/A

Living-room lighting and switches

Fixtures, switched outlets, and bulbs as installed. Write missing globes or landlord lamps in Notes.

Living-room lighting and switches: Good, Fair, Poor, or N/A

Living-room electrical outlets

Cover plates on. HUD 24 CFR 5.703 lists outlets as a unit component in HUD housing.

Living-room electrical outlets: Good, Fair, Poor, or N/A

Dining area floor, walls, lights, and windows

Use this line when dining is a separate room or a defined nook. Mark N/A if dining is the same space already rated above.

Dining area floor, walls, lights, and windows: Good, Fair, Poor, or N/A

Fireplace, decorative heater, or wood stove

Do not light a fire for this form. Record screen, doors, surround, leftover ash, and obvious new damage. Mark N/A if none. Unvented fuel space heaters are a HUD housing concern under 24 CFR 5.703. Write the appliance type in Notes.

Fireplace, decorative heater, or wood stove: Good, Fair, Poor, or N/A

Landlord-owned furniture in living or dining

Sofas, tables, and lamps that stay with the unit. Write new stains or missing pieces. Mark N/A if unfurnished.

Landlord-owned furniture in living or dining: Good, Fair, Poor, or N/A

Inspection station

Systems and safety equipment

Record heating, cooling, water heater, thermostat, and alarms you can see without opening sealed equipment. This is not a licensed HVAC, plumbing, or fire-alarm inspection. HUD Occupancy Handbook 4350.3 says move-out forms are not the same as annual owner inspections or HUD physical inspections.

8 items
Systems and safety equipment

Heating equipment

Furnace, boiler, or installed heat pump: visible condition and that it still produces heat if you can run it without damage. HUD 24 CFR 5.703 requires a permanently installed heating source in designated climate zones for HUD housing, and bans unvented gas, oil, or kerosene space heaters in those units.

Heating equipment: Good, Fair, Poor, or N/A

Air-conditioning unit(s)

Window unit, mini-split, or central air you can see. Write a missing window unit that came with the tenancy. Mark N/A if the unit has no AC.

Air-conditioning unit(s): Good, Fair, Poor, or N/A

Thermostat

Still mounted, display or analog readable, and it calls for heat or cool if you can test briefly. HUD Appendix 5 lists the thermostat under other equipment.

Thermostat: Good, Fair, Poor, or N/A

Water heater (if accessible in the unit)

Tank or on-demand unit you can see: new leaks at the pan or valves, rust, and a blocked closet. Mark N/A if the heater is in a locked common room you cannot enter.

Water heater (if accessible in the unit): Good, Fair, Poor, or N/A

Smoke and fire alarms outside the bedrooms

Hall or living-area detector still present and tested with the test button if you can. HUD 24 CFR 5.703 also locates detectors on each level, within 21 feet of a bedroom door, and on the living-area side of a door that separates a bedroom from an adjacent living area, for HUD housing. Those distances are HUD housing rules. State and local alarm placement still varies.

Smoke and fire alarms outside the bedrooms: Good, Fair, Poor, or N/A

Carbon monoxide alarm

Still present where the building has fuel-burning appliances, an attached garage, or a local CO rule. HUD 24 CFR 5.703 requires HUD housing to meet CO detection standards set by HUD notice, with listed exceptions. Private rentals follow state and local CO rules. Mark N/A only when no CO alarm is required and none is installed, and say why.

Carbon monoxide alarm: Good, Fair, Poor, or N/A

Fire extinguisher if the landlord provided one

Still mounted, gauge in the charged range if it has a gauge. Write a missing extinguisher that was issued. Mark N/A if none was provided.

Fire extinguisher if the landlord provided one: Good, Fair, Poor, or N/A

In-unit washer, dryer, or hookups

Machines that stay with the unit still present, or hookups capped. Write leftover laundry or a missing machine that came with the unit. Mark N/A if laundry is common-area only or not provided.

In-unit washer, dryer, or hookups: Good, Fair, Poor, or N/A

Inspection station

Exterior and keys return

Cover the parts of the building, yard, parking, and access devices that come with this tenancy, then confirm keys and remotes are returned. Mark N/A on a patio, garage, or storage cage this unit does not have.

10 items
Exterior and keys return

Other exterior doors and locks

Back door, sliding door, and any gate that is part of the unit. Locks work. Entry door is already rated in Entry and halls.

Other exterior doors and locks: Good, Fair, Poor, or N/A

Patio, deck, balcony, or terrace

Boards, railings, walking surface, leftover furniture, and trash. HUD 24 CFR 5.703 treats attached porches, patios, and balconies as outside areas in HUD housing. Do not climb an unsafe rail. Mark N/A if none.

Patio, deck, balcony, or terrace: Good, Fair, Poor, or N/A

Yard, planted areas, and fencing

Who maintains the yard should already be in the lease. Record departure condition: trash, broken fence, bare dirt, or overgrowth you want on the record. Mark N/A if the tenancy has no yard.

Yard, planted areas, and fencing: Good, Fair, Poor, or N/A

Parking, garage, or carport

Assigned space empty of tenant vehicles and belongings, garage door, opener returned, and interior if it is part of the unit. Mark N/A if parking is not assigned.

Parking, garage, or carport: Good, Fair, Poor, or N/A

Exterior lighting at the unit

Porch, stoop, or patio fixture that serves this unit still present and working. Common-area site lighting is not this line unless the lease assigns it.

Exterior lighting at the unit: Good, Fair, Poor, or N/A

Mailbox or cluster box

Key or code returned. Box empty of tenant mail. Box number matches the unit.

Mailbox or cluster box: Good, Fair, Poor, or N/A

Keys, fobs, garage remotes, and access cards returned

Match each device to the count in Keys, fobs, and remotes returned. HUD Occupancy Handbook 4350.3 allows a fee for each key not returned at move-out on covered HUD housing if the lease and state law allow it. Write missing devices in Notes.

Keys, fobs, garage remotes, and access cards returned: Good, Fair, Poor, or N/A

Window screens and storm doors

Screens for operable windows on this unit still present, and a storm door if one was installed. Missing screens belong in Notes.

Window screens and storm doors: Good, Fair, Poor, or N/A

Trash and recycling area for this unit

Landlord-issued cans emptied and returned if the lease requires it. Mark N/A if the tenant brought their own cans and none were issued.

Trash and recycling area for this unit: Good, Fair, Poor, or N/A

Assigned storage or shed

Cage, locker, or shed emptied of tenant belongings. Mark N/A if none.

Assigned storage or shed: Good, Fair, Poor, or N/A

Form details

Findings and sign-off

Both parties should sign and date if they are present. The tenant should keep a copy. HUD Appendix 5 gives the tenant Agree or Disagree lines on the move-out block and space to list items of disagreement. HUD Occupancy Handbook 4350.3 paragraph 6-29 applies to HUD-subsidized multifamily housing: prior notice, the tenant may attend, compare this form to move-in, and the owner develops wear-versus-damage criteria. Those HUD handbook steps are not a nationwide private-rental rule.

14 fields
Findings and sign-off

HUD Appendix 5C and handbook 6-29 treat ordinary wear as a cost of turning the unit over. Washington RCW 59.18.260 and 59.18.280 bar withholding a deposit for wear from ordinary use. California DRE says a deposit cannot pay for defects that existed at move-in or for normal wear and tear.

California DRE says cleaning deductions are limited to making the unit as clean as it was when the tenant moved in. HUD Appendix 5C says basic cleaning to ready a unit for the next tenant is a cost of doing business on a HUD special claim. Other states differ.

California DRE tells landlords to include a statutory notice about abandoned personal property when ending some tenancies. Handling leftover property varies by state. This line is a condition record, not a property-disposal form.

HUD Appendix 5 asks the resident to agree or disagree with the move-out inspection and, if they disagree, to list specific items.

HUD Occupancy Handbook 4350.3 paragraph 6-18 gives HUD-subsidized multifamily owners 30 days after move-out, or a shorter time if state or local law requires it, to refund the deposit or send an itemized list. Washington RCW 59.18.280 uses 30 days after termination and vacancy, mailed to the last known address. California DRE describes a 21-day statement in that state. Do not copy one deadline onto another state.

Repeat or correct the forwarding address. HUD 4350.3 6-18 and California DRE both treat a forwarding address as how the tenant receives a refund or statement. Washington RCW 59.18.280 uses last known address if mailed.

Washington RCW 59.18.260 requires a copy of the signed move-in checklist. Give the tenant a copy of this move-out record as well. Other states differ.

Draw your signature, or upload an image to replace it.

Draw your signature, or upload an image to replace it.

Draw your signature, or upload an image to replace it.

Leave blank if there is only one adult tenant signing.

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References

  1. Move-out inspection, deposit refund, forwarding address, and unreturned keys - HUD Occupancy Handbook 4350.3 REV-1, Chapter 6
  2. Sample move-in and move-out inspection form by room, with tenant agree or disagree - HUD Occupancy Handbook Appendix 5
  3. Examples of tenant damage versus normal wear and tear, plus itemized deposit documentation - HUD special claims Appendix 5A through 5C
  4. National standards for the condition of HUD housing, unit and outside components - 24 CFR 5.703
  5. Deposit refund statement, last-known address, and no withholding for ordinary wear - Washington RCW 59.18.280
  6. Written move-in checklist used to compare condition at the end of a tenancy - Washington RCW 59.18.260
  7. Initial versus final move-out inspection, cleaning to arrival cleanliness, and forwarding address - California Department of Real Estate, Moving Out

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